Introduction
The Naas General Hospital (NGH) needs to collect and use certain information about you when you use any of the NGH and HSE’s online services.
The NGH is committed to protecting your privacy and takes the security of your information very seriously.
The NGH aims to be clear and transparent about the information we collect about you and how we will use that information.
This policy will set out the following:
- The Data Controller
- What Personal Data we Collect
- What we use your Personal Data for
- How long will we hold onto your Personal Data
- Who will have access to your Personal Data
- International data transfers
- Your Rights
The Data Controller
The Health Service Executive (HSE) is the Data Controller for all personal data which is collected and used by the www.hse.ie website. A Data Controller is the legal entity which determines how and why personal data is collected and used.
The HSE’s headquarters is located at Dr. Steevens Hospital, Steevens Lane, Dublin 8, Ireland.
The Data Protection Officer (DPO)
The HSE has appointed a Data Protection Officer to oversee the HSE’s compliance with its data protection obligations. The HSE Data Protection Officer (DPO) can be contacted directly, here:
Email address: dpo@hse.ie
What Personal Data we Collect
Personal data means any information relating to you which allows the NGH to identify you, such as your name & address, contact phone numbers and email address.
Most areas of the www.naashospital.ie website can be accessed by you without the need for you to provide any of your personal data. Some areas, though, require you to submit your name, email address and other contact details.
The NGH may collect and use the following personal data about you:
Your name, address, contact telephone number, and email address, PPS number, date of birth, gender, Father's full name, if recorded, mother's full birth name
Your IP address
The communications you exchange with the HSE as part of signing up for a programme/newsletter, making a complaint or using LiveChat
Information about your use of this website
Cookies & Site Tracking
This website uses cookies to enable the NGH to improve its service to you. Cookies are small text files which are downloaded to your computer device when you visit a website. Your web browser (for example, Internet Explorer, Mozilla, Google Chrome etc) then sends these cookies back to website on each subsequent visit so that they can recognise you and remember things like your preferences. The www.hse.ie cookie policy is published here.
The NGH also uses tracking software to help use monitor users traffic patterns and site usage to help us develop the design and layout of our websites. The tracking software may collect the following technical information about your use of this website:
- IP address
- The type of computer device used by you to connect to the website
- Operating system of the computer device used by you to connect to the website
- Your preferred language used to display the webpage
- The data and time when you accessed the website
- The page you visited on the website
- Total time you spent on the website
- Geographic location (country only) of the computer device used by you to connect to the website.
What we use your Personal Data for
Any personal data we collect from you on this website will only be used by the NGH for the following purposes:
- To provide you with a better customer experience by making services available online
- To process a complaint
- Analysis of visitor traffic to and usage of our website
- To gain your feedback on this website
The NGH will not use the data we collect about you on the www.naashospital.ie website for any other purposes without first contacting you and seeking your consent
The NGH may use anonymised data from this website for the purposes of analysing, planning and improving the service. This anonymised data will not include any of your personal data
How long will we hold onto your Personal Data
The NGH will only retain your personal data for as long as it is necessary to fulfil the purpose it is being processed for.
When the NGH no longer needs your personal data, they securely delete or destroy your personal data.
Who will have access to your Personal Data
Only NGH staff, agents and suppliers who are directly involved with the management of the www.hse.ie website shall have access to your personal data which is collected by this website.
All NGH staff and suppliers which may have access to personal data shall be bound to the NGH via confidentiality agreements and are obliged to keep your personal data secure, and to use it only for the purposes specified by the NGH.
Will my personal data be transferred outside of the European Economic Area (EEA)
The NGH uses Google Analytics to collect information about your use of this website and part of this information includes your IP address which is considered personal data. However, the NGH has anonymised IP addresses for this website which means that no individual can be identified by the IP address.
The NGH does not transfer any other personal data about you outside the EEA. If the NGH decides to transfer your personal data outside the EEA they shall ensure the provisions of Chapter V of the General Data Protection Regulation (GDPR) are complied with.
What are your Rights
Under certain circumstances, by law you have the right to
- Right of access – you have the right to request a copy of the information that we hold about you.
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
- Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
- Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
- Right of portability – where certain conditions apply, you have the right to have the data we hold about you transferred to another organisation.
- Right to object – you have the right to object to certain types of processing such as direct marketing.
- Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
- Right to review: in the event that the NGH refuses your request under rights of access, we will provide you with a reason as to why.
- Withdraw your consent – where you have consented to receiving emails or newsletters you may withdraw your consent at any time
- When submitting a request, the NGH may need information from you to confirm your identity.
- Once your identity has been confirmed, the NGH will supply you with your information free of charge, however, we may charge a reasonable fee if believe your request is clearly unfounded, excessive or repetitive.